Privacy Policy

OUR COMMITMENT:

Associação Smart Waste Portugal (hereinafter, for ease and economy identified, by the acronym “ASWP”) is fully committed to the privacy and rights of the holders of personal data, acting in accordance with the provisions contained in the General Data Protection Regulation (hereinafter, for ease and economy identified, by the acronym “RGPD”).

PRIVACY POLICY:

We want you to know how ASWP handles your personal data, as well as the rights you enjoy as a data subject. With this policy we want you to have answers to the following questions:

1. What is personal data?
2. Who is responsible for collecting and processing personal data?
3. What types of personal data are processed at ASWP?
4. How do we collect your personal data?
5. How do we handle your personal data?
6. What are the purposes and grounds for processing personal data?
7. How long will your personal data be kept?
8. How do we protect your personal data?
9. How can you exercise your rights as a personal data subject?
10. Transmission of your personal data to other entities (third parties and subcontractors)
11. How do we use “cookies”?
12. Privacy Policy Changes

1. What is personal data?

Personal data is any information, of any nature and regardless of its support, including sound and image, concerning an identified or identifiable natural person (“data subject”).

An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to other factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity.

2. Who is responsible for collecting and processing personal data?

The responsible for the collection and processing of personal data is Associação Smart Waste Portugal, a private law association, with headquarters at UPTEC, Polo do Mar, Room A2 – Av. da Liberdade – 4450-718 Leça da Palmeira, legal entity identification number 513 539 344, telephone number 220 731 357 and e-mail info@smartwasteportugal.com.

3. What types of personal data are processed at ASWP?

ASWP processes personal data necessary for the provision of services and/or supply of products, within the scope of its activities, namely data relating to name, address, telephone contact, email address, and other data necessary for the provision of services and/or products may be collected, according to more detailed information made available to the holders of personal data.

4. How do we collect your personal data?

Data is collected in the following ways:

• Provided directly by the holder;
• Collected in the context of the relationship established between the data subject and ASWP, and some of the personal data is mandatory for the provision of services and / or supply of products.
• Personal data requested from the holder and processed with his consent.

5. How do we handle your personal data?

The processing of your personal data includes, the registration, collection, consultation, use, adaptation, modification, storage, destruction of data, among other operations, within the scope of the activity developed by ASWP.

6. What are the purposes and grounds for processing personal data?

The purpose of the personal data collected is:

• Contractual relationship management;
• Providing services and/or supplying products;
• Promotion of activities, initiatives, services, studies and projects in the waste area;
• Actions of information, communication, awareness and marketing in the scope of the activity developed by ASWP (Newsletters, events, communications, studies);
• Recruitment and selection;
• Satisfaction evaluation;
• Management of suggestions and complaints.

The grounds lie in legitimate interest, compliance with legal obligations, and management of the contractual relationship.

The ASWP in the pursuit of its statutory scope disseminates through newsletters its activities, initiatives, services, studies and projects, being able, if it so wishes, to oppose this sending.

In general, personal data is collected when you subscribe to one of our products and/or services. We may send you newsletters regarding similar products and services, and you may, if you wish, object to such mailing.

7. How long will your personal data be kept?

The retention period during which your personal data are stored complies with the time limits established contractually or under current legislation. In the absence of these, the retention period will vary according to the specific purpose for which they were collected, namely:

Purpose	Deadline
Communications and sending of information	Until the holder expresses his opposition.
Event Management	2 years, counting from the contact or participation in an event (as the case may be), if there is no contact or participation in another event by the data subject.
Protection of people and property	30 days.
Invoicing and accounting management	10 years.
Recruitment and Selection	2 years, counting from the submission of the application or resume, in case the candidate is not selected, and for as long as the professional relationship with ASWP, in other cases.
Training	2 years.
Support and sponsorships	2 years.
Projects, working groups, international partnerships	10 years.
Projects, working groups, Research, Development and Innovation partnerships	10 years.

8. How do we protect your personal data?

ASWP incorporates in its processes, in a logic of continuous improvement, administrative, technical and physical safeguards to preserve the confidentiality, integrity and availability of personal data processed.

9. How can you exercise your rights as a personal data subject?

The holders of personal data may at any time exercise their rights of access, rectification, updating, limitation, erasure, opposition to the processing of their personal data, removal of consent, and portability, except where indispensable to the provision of services and/or supply of products or to comply with legal obligations.

The exercise of the rights mentioned above, requests for clarification or to obtain additional information, can be made by e-mail to the electronic address info@smartwasteportugal.com or by letter addressed to the ASWP Data Protection Officer, to the ASWP address, UPTEC, Polo do Mar, Room A2 – Av. da Liberdade – 4450-718 Leça da Palmeira.

In Portugal, the competent supervisory authority is the Comissão Nacional de Proteção de Dados (
www.cnpd.pt
).

The exercise of your rights is free.

10. Transmission of your personal data to other entities (third parties and subcontractors)

ASWP, as part of its activity, may use third parties to provide services, which may involve access, by these entities, to personal data. Measures are adopted in order to ensure that these entities offer the highest guarantees, and this is duly established and contractually safeguarded. In no case will the data be transmitted without your prior, explicit consent.

11. How do we use “cookies”?

ASWP may use cookies on its websites, with the aim of improving the quality of service, the features provided and the user experience, and are not used for profiling. For some of the cookies we may need your consent.

12. Privacy Policy Changes

The Privacy Policy may be subject to updates, so ASWP encourages you to check this Policy regularly.